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Making use of SACharts

Anyone can apply to join SACharts. Your application will be considered by SACharts and if you are then invited to join, your membership can take one of two forms: Full Member or Chart-at-a-Time. Full Members can publish up to 500 titles for an annual subscription fee whilst Chart-at-a-Time members pay a nominal annual membership plus a commission on each chart sold. The details of each membership type are described later, but both memberships have certain things in common:

  • 1.1

    Every chart will be distributed by SACharts.com. This means that before the chart is published or made available online, SACharts must be in possession of complete digital copies of the entire chart. These can be previously scanned/converted by the arranger/owner to PDF, or printed hardcopies can be digitised by SACharts for a nominal fee of R8 per A4 side or R18 per A3 side (prices valid 09/2007-12/2008). See Guideline 1 for PDF requirements. The sale and delivery of each chart is undertaken and guaranteed by SACharts.

  • 1.2

    SACharts is concerned with maintaining a high standard throughout all the charts which it distributes. Whilst SACharts welcomes new engravers and arrangers to develop their own style, we reserve the right to decline a chart if it is not up to standard. We will distribute hand-written charts provided they are perfectly engraved and prepared as PDF documents (see point (1.1) above). See Guideline 2 for score requirements.
  • 1.3

    SACharts will only distribute charts which have been legally cleared for sale. If required, we will negotiate the domestic and international sale rights to every chart on behalf of the owner. This process can take some time and is not guaranteed because the right to produce sheet music is reserved by the publisher of each work. In certain cases international rights may not be available or may be prohibitively expensive. SACharts also distributes within South Africa only via a printed catalogue and in such a case the chart may be most effectively distributed via this method.
  • 1.4

    SACharts can be used (on succesful application for membership) by existing publishers as a distribution agent. In this case, SACharts becomes a distributor and not a publisher, and the following come into effect:
    • 1.4.1

      SACharts does not retain any rights to the works concerned.
    • 1.4.2

      All legal issues regarding the publishing rights to the work/works are the responsibility of the publisher.
    • 1.4.3

      The publisher agrees to have the phrase "distributed by sacharts.com" printed on the first page of each part and conductor's score. This can be printed by the publisher or added by SACharts later.
    • 1.4.4

      The publisher may continue to distribute the work through their own and other means. SACharts is as-well-as, not instead-of.

Types of Membership

The figures quoted here are valid for the period of September 2007 - December 2008 (inclusive). Rates will be reviewed every June and December. Annual fees will not be adjusted if rates are increased during any membership year. (i.e. you won't have to pay in more if the rates go up after you've paid your annual fee, but the following year's figure will probably be a bit more). The price you enter for each chart may be adjusted in the the following cases: automatic across-the-board raises by SACharts (with prior written warning) and/or if you request SACharts to change the figure. SACharts will not permit members to increase the price of a chart if there is sudden popular demand for it.

2.1 Full Member

This type of membership is aimed at music writers (especially independant ones) who are producing enough sheet music to viably earn a portion or all of their income by selling it. Full membership costs R2000 and is valid for one year from the date of payment. SACharts does not charge any commission on charts produced by full members! Full members may publish up to 500 titles for distribution. If a full member requires to publish more titles, membership may be extended for R1250 per 400 titles or part thereof. Each title will be registered by the member online, given that the chart has passed all requirements (see section 1) Making use of SACharts). In the registration process, the member will be asked what they would like to receive as a total payment amount for the chart. SACharts will then add to this the royalty commission required by NORM (if not an original work in manuscript), plus the cost of printing at 20c per side. Once an order has been completed, the cost of postage will be added to the total. Hence the figure which finally appears on the sale site will be above the figure you originally entered during the process of registering the chart, but now you know the reason. You will be paid whatever you requested every time the chart sells.

Benefits:

  • 2.1.1

    You'll get a personalised 25 MB mailbox within the @sacharts.com domain, or a mail alias @sacharts.com pointing to an existing email account.
  • 2.1.2

    You'll be listed in the "Find a performing musician" page as both performer and live music agent.
  • 2.1.3

    You'll be listed as a commissionable writer in the "Get custom-written music" page.
  • 2.1.4

    You'll have a personal biographical and information page which will be available at all times online.

2.2 Chart-at-a-Time member

This sort of membership is aimed at people who are producing sheet music on a hobby, amateur or other small-scale basis. For an annual fee of R200, a Chart-at-a-Time member may publish as many charts as they like on a commission basis. Each title will be registered by the member online, given that the chart has passed all requirements (see section 1) Making use of SACharts). In the registration process, the member will be asked what they would like to receive as a total payment amount for the chart. SACharts will then add to this the royalty commission required by NORM (if not an original work in manuscript), plus the cost of printing at 20c per side. Once an order has been completed, the cost of postage will be added to the total. Upon sale of the chart, 20% of the sale proceeds will be deducted by SACharts as commission. Hence the money which is finally paid to you will be below the figure you originally entered during the process of registering the chart, but now you know the reason.

Benefits:

  • 2.2.1

    Very affordable annual subscription.
  • 2.2.2

    No limit on the number of titles you can publish.
  • 2.2.3

    All charts are treated the same. A buyer will not know whether or not any chart was produced by a full member or a Chart-at-a-Time member.
  • 2.2.4

    Excellent means for budding writers to "put a chart out there" and see if there is any interest in it.